Explore the best open source and self hosted document management software of 2024, all open source software is free and available for document management, sharing, storage and collaboration.
Are you looking for the best and open source and self hosted document management software options for 2024?
We will explore 10 open source solutions, which are obviously free to streamline document management for students, professionals, and small business owners. Let's find the perfect fit for your needs.
1. Papermark: Open Source documents sharing, analytics and organised data room creation
2. Papermerge: Focuses on managing digital archives of scanned documents with OCR technology for text extraction and full-text search capabilities
3. OpenDocMan: A PHP-based system that emphasizes compliance with ISO standards, offering web-based access and file control
4. Kinto: Provides a generic JSON document store with capabilities for sharing and synchronization, suitable for backend development simplification
5. Uwazi: A web-based tool for organizing and sharing diverse document collections, supporting multiple languages and data types
6. Documenso: Offers an open-source document signing platform
7. kimios: A system that supports document storage, version management, and API integration, requiring Java and a relational database
8. Nextcloud: Combines file storage, chat, and office tools for collaborative work, with strong data security measures
9. SeedDMS: Acts as an OAI-PMH repository and supports LDAP authentication, focusing on document sharing and metadata management
10. Mayan EDMS: A robust system with features like OCR, document versioning, and role-based access control, suitable for detailed document management
1. Document Sharing and Analytics Platforms: Software like Papermark falls into this category, offering secure document sharing, built-in page analytics, and data room creation for a streamlined document management experience. These platforms are designed to facilitate secure document exchange and provide insights into document engagement.
2. Document Management Systems for Digital Archives: Tools such as Papermerge and Mayan EDMS are tailored for managing digital archives, particularly scanned documents. They incorporate OCR technology for text extraction and full-text search capabilities, making them ideal for long-term storage and retrieval of digital archives.
3. Collaboration and Productivity Suites: Nextcloud represents this type, combining file storage, chat, and office tools to enhance team collaboration. These suites are designed to support data security, access control, and integration with existing infrastructure, catering to a wide range of collaborative work environments.
4. Document Signing Platforms: Documenso is an example of open-source software providing a secure infrastructure for document signing. These platforms are self-hosted and offer complete visibility into operations, catering to needs for legal document processing and secure electronic signatures.
5. Comprehensive Document Management Systems: kimios and LogicalDOC are examples of systems offering extensive document management capabilities, including storage, version management, security, and workflow integration. These systems are suitable for enterprises requiring robust document management solutions.
6. Web-Based Document Collection Builders: Uwazi is designed for building and sharing document collections online, supporting multiple languages and data types. This type is ideal for organizations looking to organize and share diverse document collections in an accessible manner.
6. Organizing and Sharing Document Collections: Uwazi is designed for non-profits, research institutions, and human rights organizations looking to build and share document collections in a collaborative and accessible manner.
Website: papermark.io
Papermark is a modern document sharing infrastructure that allows users to securely share documents with clients, capture marketing-qualified leads on social media, and track grant applications.
To begin with Papermark Open Source, users require Node.js, a PostgreSQL database, blob storage such as AWS S3 or Vercel Blob, and Resend for email sending. By cloning the repository, installing dependencies, and configuring environment variables, users can access the app locally. Setting up the Tinybird database includes handling Python dependencies, installing the Tinybird CLI, and configuring datasources and endpoints.
Contributions to the project are welcome through forked repositories and pull requests, making Papermark a collaborative tool for document sharing among professionals.
⭐️ 2300+ stars
🧑💻 24+ contributors
🔗 260+ forks
To GitHub: https://github.com/mfts/papermark
Website: nextcloud.com
Nextcloud is a collaboration platform with a focus on data security, combining modules like Files, Talk, Groupware, and Office. Featuring access control, group chat, web conferencing, and data protection, Nextcloud offers a comprehensive solution. Nextcloud Files enables file storage and sync, Talk allows private conferencing, and Groupware merges Calendar, Contacts, Mail, and productivity tools. Nextcloud Office offers online editing.
The platform enhances productivity, data management, and community support for sectors like public, enterprise, service providers, and education. Interested organizations can explore Nextcloud's benefits to meet their specific needs.
⭐️ 25k+ stars
🧑💻 200+ contributors
🔗 2000+ forks
To GitHub:https://github.com/nextcloud
Website: papermerge.com
Papermerge is a free document management software with open code that allows users to access and modify it. It offers multiple user permission levels and text extraction from documents. The tool includes an API for added functions and is ideal for word searches, version control, and document storage. Papermerge's modern interface, page management, and scanning capabilities are beneficial to businesses.
It focuses on scanned documents, supports multiple users, and offers document versioning. OCR technology enables full text search, and documents can be saved in various formats. The software also provides granular permissions, document retrieval features, and tools for correcting scanned document problems.
⭐️ 2300 stars
🧑💻 50 contributors
🔗 250 forks
To Github: https://github.com/ciur/papermerge
Website: documenso.com
Documenso is an open-source document signing platform.
Documenso is self-hosted and creates open trust infrastructure by allowing users to review its operations under the hood.
Built with TypeScript, Next.js, Prisma, and Tailwind CSS, Documenso offers a flexible tech stack for document signing.
⭐️ 6100 stars
🧑💻 90 contributors
🔗 600 forks
To Github: https://github.com/documenso/documenso
Website: kimios.com
Kimios is an open Document Management System that offers document storage, version management, security, permissions, indexing, metadata, notifications, workflow integration, APIs, SSO integration, web interface, and document preview. It has customization options and requires Java 1.8 and a database like PostgreSQL, MariaDB, or MySQL. Kimios is continuously updated under GNU Affero GPL and supported by Apache CXF, Spring Framework, Apache Tomcat, Apache Karaf, and Apache Solr.
⭐️ 130 stars
🧑💻 3 contributors
🔗 70 forks
To Github: https://github.com/kimios/kimios
Website: opendocman.com
OpenDocMan is a free, web-based document management system that adheres to ISO 17025 and OIE standards. It offers features like web-based access, file access control, and automated installation and upgrades. Overall, OpenDocMan provides secure access control and easy installation options, making it a valuable tool for businesses seeking to streamline document management processes and comply with industry standards.
⭐️ 215 stars
🧑💻 7 contributors
🔗 129 forks
To Github: https://github.com/opendocman
Website: kinto-storage.org
Kinto is a JSON document storage tool designed to simplify backend development for apps, allowing frontend developers to focus on user experience while seamlessly handling data storage challenges.
Kinto offers a web admin interface, SDKs for JavaScript and Python, and plugins for attachments, notifications, and encryption. It simplifies data management, providing developers with a smooth user experience to streamline backend processes and prioritize data security.
⭐️ 4300 stars
🧑💻 123 contributors
🔗 417 forks
To Github: https://github.com/Kinto/kinto
Website: uwazi.io
Uwazi is a handy online tool that helps you keep everything organized and easy to find. It can store all kinds of files like text, PDFs, pictures, videos, and audio. You can adjust privacy settings, making your data public, private, or a mix of both.
Uwazi promotes collaborative work among team members, offering an open-source and self hosted document management, secure, and free installation. It also provides resources for setting up and hosting the tool, accessing demos, and reporting bugs. Funding for Uwazi comes from diverse sources, making it available for non-human rights organizations as well. Links to essential resources are included for further assistance and information.
⭐️ 200 stars
🧑💻 36 contributors
🔗 74 forks
To Github: https://github.com/huridocs/uwazi
Website: seeddms.org
SeedDMS is a flexible tool that acts as an OAI-PMH repository. This allows users to easily share metadata of their stored documents. It can also be used as a virtual printer, making it simple to save copies directly into SeedDMS. The tool also supports LDAP Authentication, which makes it easier for users to access directory information on a network.
SeedDMS is a PHP-based Open Source Document Management System that facilitates easy document upload and download, ensuring global accessibility. It offers a user-friendly interface and operates on multiple operating systems, making it ideal for small and medium-sized enterprises.
Website: mayan-edms.com
Mayan-EDMS is a Free Open Source Document Management System that allows users to store, categorize, and manage files while preserving important contextual and business information. It offers features such as OCR, preview, labeling, signing, and sending/receiving files, as well as a workflow system, role-based access control, and a REST API.
If you want to set up Mayan-EDMS, you can easily do so by using the official Docker image. Just make sure you have at least 2 GB of RAM (1 GB if you're not using OCR) and a multicore CPU. You can find detailed installation guides and other helpful resources on the Mayan-EDMS website, documentation, forum, and other provided links. Stay in the loop with new updates and features by subscribing to the Mayan-EDMS newsletter.
Open source available to self host for free.
⭐️ 562 stars
🧑💻 63contributors
🔗 400 forks
To Github: https://github.com/mayan-edms/Mayan-EDMS
Website: logicaldoc.com
LogicalDOC is a document management software that enables efficient collaboration, regulatory compliance, and paperless processes. It allows teams to work on documents from anywhere and automate records retention.
The software eliminates the need for physical paperwork by offering online forms and electronic signature tools. It also includes a workflow engine that automates tasks, streamlining processes and saving time.
Accessible from multiple devices, LogicalDOC offers transparent and fixed costs, making it an ideal solution for businesses of all sizes. Integrated security systems help businesses organize, control, and access their documents efficiently.
This tool/service is an Electronic Document Management System (EDMS) that helps businesses create, manage, and store information in digital forms. It centralizes digital documents, offering features like document creation, search, data security, collaboration, and sharing.
The EDMS allows users to store both digital and paper documents in a standardized format. Deployment options include stand-alone, shared server, and cloud-based solutions. Transitioning to electronic systems is crucial for larger enterprises to improve efficiency, reduce costs, and enhance information security.
Overall, the EDMS provides management solutions by standardizing information access, improving data flow, and automating document maintenance within organizations. It is a vital tool for modern businesses to thrive in a digital era.
⭐️ 85 stars
🧑💻 2 contributors
🔗 38 forks
To Github: https://github.com/logicaldoc/community
In 2024, the world of open-source document management software has something for everyone. Whether you're a enterprise company, student, professional, or small business owner, there are solutions designed to cater to your specific needs. Platforms like Papermark and Mayan EDMS offer a variety of tools to help you share and manage documents effectively. These unique features are meant to make your work easier, boost productivity, and simplify the way you handle documents.
There are plenty of options out there for organizations and individuals when it comes to digital archives, collaboration, and secure document sharing. By using these open-source platforms, you can have more control over your data and take advantage of community support. Document management systems are key to making sure everything runs smoothly, securely, and in compliance with the rules. Using the right open-source software can really help support and improve your business operations.
